Chapter Support Fund Disbursement Process

For those of you who have established Chapter Support Funds, we wanted to share an update to the disbursement process. After hearing feedback from many of you who utilize the system, we made updates to the form platform, as well as the overall process in working with colleagues from the Fraternity and Sorority Commons and Finance teams. Please find the updated guidelines and link below.

If you have not yet set up a Chapter Support Fund begin the process by completing this form.

We hope this makes the process easier for you.

Chapter Support Fund Disbursement Process:

  1. Once the Chapter Support Fund has been established, the alumni chapter designee may request disbursements, which will be sent to Student Living & Learning personnel, who oversee the overall disbursement process. Information needed for disbursement requests include the name of the chapter/fund, the amount needed, the reason for request, and the name/contact info for billing organization. An electronic copy of the invoice/bill will also need to be uploaded to the form.
  2. Once all the necessary information is received via the form, the Student Life Fund Manager will then make a final determination for payment based on the parameters. If the request is denied because it does not pertain to these parameters, Student Life will communicate this to the alumni chapter designee, and that future requests will be accepted as long as they pertain to these areas.
  3. When approved, Student Life will notify the chapter and process the payment through the Finance Department. If the chapter has not received a disbursement from the Institute in recent years and/or not properly registered to receive one, the alumni chapter designee will be sent a formal invitation through the Institute’s Office of Procurement PaymentWorks platform to certify as a payee. It’s important to note that the support funds, when established, are for alumni accounts as opposed to undergraduate accounts that are separate. If your chapter does not have a separate alumni account, we can help you create one very easily.
  4. Chapter fund balance and financial information will be made available to the chapter designee.
  5. A minimum of 14 business days’ notice is required for all disbursement requests.
  6. For questions on this process, contact Student Life Fund Manager representatives Beth Pasinella and Fraternity & Sorority Commons Finance.

A final note on contributions to the support funds:

  1. All Chapter Support Fund contributions are 100% tax-deductible for federal income tax purposes and count toward the donor’s lifetime giving total to the Institute.
  2. Please remember that donations to your fund can also include corporate match (for those still in the workforce) as well as Donor Advised Funds (DAF) and Required Minimum Distribution (RMD) – minimum amounts that IRA and retirement plan account owners generally must withdraw annually starting with the year they reach age 72 (73 if you reach age 72 after Dec. 31, 2022).  There may be significant tax advantages to making a donation through your DAF or RMD – please consult your tax professional how these options could benefit you. We are happy to provide more details on these should you have questions.
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